Financial & Office Administrator - Cape Town, Western Cape

Financial & Office Administrator - Cape Town, Western Cape


The Company is a growing business operating in the Retail industry with the Supply of Mannequins and Store fixtures. We are an international business, operating in South Africa, China, Australia and the UK.

Key functions:

The Financial and Office Administrator will take responsibility for incoming calls, greeting Visitors, day to day and Month end administration. You will be working in a fast paced environment and be involved in a wide variety of tasks.

The accounts will be managed on Xero Accounting software and the payroll on Sage VIP Payroll. The Administrator will liaise closely with Management, Suppliers and Customers.

Main Duties:

  • Answering calls, calendar organisation, greeting visitors, making local travel bookings, incoming and outgoing deliveries, replenishing office supplies, filing and archiving.
  • Supporting the Managing Director in the UK and the Business Manager on day to day and Month End administrative tasks as required.
  • Posting Purchase Orders and Supplier Payments Tracking for local and international Suppliers
  • Processing Delivery Notes, Invoices and Debtors Payments
  • Processing Expense Claims and Petty Cash
  • Updating Sales & Payment Spreadsheets
  • Assisting accountants with preparation of Year End Accounts
  • Payroll Execution on SAGE VIP and Payment of Contractors
  • Submission of EMP201 & Payment
  • Assist with preparation of VAT Submissions, Reconciliations & Payment
  • Assisting with Cash Flow & Budget Control
  • Assisting with documentation for Tenders & Quotes
  • Processing documentation for local and international Freight including Documentation for Customs
  • Dealing with Client & Supplier queries and follow ups
  • Assisting with Forex payment processing

Skills Required:

  • Excellent MS Office Skills
  • An ability to Prioritize, plan and organise work and multi-task
  • Able to show initiative and be pro-active
  • Good communication and Interpersonal skills
  • Attention to detail
  • Professional and well groomed
  • Good admin control and financial practices
  • Driven to ensure that all tasks are completed within deadlines
  • Preferable previous experience working within the retail industry
  • Good telephone manners

The Joblink - 1 hour ago
Experience Requirements: 
Not requirements
Date posted:
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